CloudConsole IT Services http://cloudconsole.ph IT Services for Offices and Companies in Manila Mon, 06 Jun 2022 07:58:46 +0000 en-US hourly 1 http://wordpress.org/?v=6.0 http://cloudconsole.ph/wp-content/uploads/2020/10/cropped-tabicon-forweb-32x32.png CloudConsole IT Services http://cloudconsole.ph 32 32 Implementing Unified Communications to Lead Your Business Effectively http://cloudconsole.ph/implementing-unified-communications-to-lead-your-business-effectively/ Fri, 17 Jun 2022 02:00:00 +0000 http://cloudconsole.ph/?p=4595 Unified communications are a go-to solution for business owners looking to streamline their businesses and increase employee productivity in the long term. See how it benefits your business. Providing high-quality and unified communications channels is crucial for any company. After all, it promotes cross-department collaboration and faster exchange of ideas.  Since phones often don’t suffice […]

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Unified communications are a go-to solution for business owners looking to streamline their businesses and increase employee productivity in the long term. See how it benefits your business.

Providing high-quality and unified communications channels is crucial for any company. After all, it promotes cross-department collaboration and faster exchange of ideas. 

Since phones often don’t suffice for this, many business owners turn to unified communication. 

But what exactly is unified communication?

This article explains just that. Read on to discover the main concepts of this approach and how you can use it to help your business achieve success. 

What Is Unified Communications?

Unified communications is an all-in-one platform that unifies phone, video, screen sharing, chat, and file management into a single space. It’s a ready-to-use system that allows for seamless communication in numerous ways. 

The system operates as a cloud, making it easily accessible to all team members with access to the internet. 

But why should anyone consider switching to unified communications?

There are several reasons, but this is the most crucial: 

Business leaders who adopt it would be able to impact their business every day. By this, They make it seamless for employees to interact with each other. 

That said, we’ll list 5 of the key features of this concept to help you better understand how it can help you scale your business. 

The 5 Features of Unified Communications

Feature #1. Mobility

When connected to unified communications, all employees can stay connected at all times and from all locations. It doesn’t matter whether they’re working from home, vacationing on a remote island, or sitting in the office. They’ll still be able to chat, receive calls, and more.

Feature #2. Messaging Unified Communications

This allows employees to handle different message types using a single tool. They can easily switch communication modes, depending on their needs. 

Feature #3. Conferencing 

Whenever you need conferencing tools, you’ll have them in the palm of your hand. You can allow a group of teammates or customers from outside your organization to connect and speak via video or audio from different locations. 

Feature #4. Fax Support

Faxes received through unified communications appear as email attachments. This way, users can also receive faxes on their desktops and smartphones. 

Feature #5. Presence

This feature lets other users know each other’s status. That means you’ll be able to see when someone is online (Active), busy (Do Not Disturb), or away (Out of the Office). 

How Unified Communications Help Business Leaders

So, what are the benefits of using unified communications in your business? 

Let’s explore 6 of them below. 

Benefit #1. Higher Team Productivity

It’s important for a business owner to boost their team’s workflow and eliminate bottlenecks. Because once they get to do so, productivity will drastically improve. 

This can be done thanks to unified communications. 

This type of communication makes it easier for team members to save time on various tasks, including:

  • Faster file sharing that gets rid of email threads for teamwork
  • Ability to receive calls from any location
  • Ability to receive voicemails and faxes directly in the email
  • Single-click video meetings for emergencies

Teams with access to such technologies can be more effective and get more tasks done in a single day. It also helps get rid of communication challenges. 

Benefit #2. Lower Communication Costs

Legacy phones and on-site communication tools often cost more than your IT budget should allow.

On the other hand, unified communications relies on the internet for all its activities. This means your phone system turns to Voice Over Internet Protocol (VoIP) and integrates with the rest of the tools. This approach eliminates the need for server and hardware infrastructure creation. 

Unified communications also make it super easy to add new users. You can simply do so via an easy-to-use dashboard without having to make service calls. 

Finally, the cost of unified communications is the same every month. There won’t be any surprises to your budget. 

Benefit #3. Enhanced Customer Service

Whether or not a company is successful greatly depends on the quality of its customer service. 

With unified communications, your employees can provide great customer service easier. After all, they can respond to client queries regardless of their location. It’s because all chats, incoming calls, and emails are visible from any device. 

You can also integrate all your CRM software on the platform for added benefits. 

For example, when a person contacts your business, the person in charge can see all the necessary information and notes related to that client. In the end, they can help them solve issues faster.

Benefit #4. Empowering a Remote Workforce

Thousands of companies have switched to remote work over the past few years. There are plenty of benefits to this approach after all. 

However, a constant concern here is ensuring that remote workers have all the tools they need for work. 

Thanks to unified communications, all communication aspects are included in a single platform. This means that all your remote worker needs is a stable internet connection to get access to your network and all the features, just like the rest of the team. 

Benefit #5. Increasing Organizational Agility

When you increase your team’s productivity, the same follows for the entire organization. The organizational agility reflects the strategic value of unified communications. And the results you achieve impact your business as a whole. 

So, to see how this approach benefits your work, you must view unified communications from the management side as well. 

Sure, communication has a utilitarian role for management. But when that communication drives productivity, streamlines workflow, and leads to enhanced business outcomes, it’s where you really get to see its value.

Benefit #6. Enhanced Security

The security aspect is crucial for every business. And unified communications enhance the security of a business by integrating all applications into a single platform. 

As a result, it becomes straightforward for the IT team to apply specific security policies across all apps. It’s also easier for them to manage security patches and compliance updates since all applications share the same protocols. 

Realizing the Power of Unified Communications 

Streamlining the processes inside an organization is extremely important. When it comes to improving the overall performance of its employees. And unified communications allow you to do just that. 

With it, you can boost your customer experience and make your team more efficient. It can also integrate your whole communications system into a single platform. 

Unified communications will let you and your team make calls, host conferences, send emails, receive faxes, and chat from a single, unified space to make your job (and life) easier. 

If you’d like to learn more about implementing unified communications in your business, CloudConsole will be happy to help. Set an appointment with us by sending an email at  info@cloudconsole.ph.


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This Article has been Republished with Permission from The Technology Press.

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These Google Search Tips Will Save You Tons of Time! http://cloudconsole.ph/these-google-search-tips-will-save-you-tons-of-time/ Fri, 10 Jun 2022 08:00:00 +0000 http://cloudconsole.ph/?p=4707 Over 2.4 million searches happen every minute on Google. It’s often the first stop people make when they go online. We search on Google daily for both personal and work needs, and often searching out the right information can take a lot of time if you have to sift through several irrelevant results. One study […]

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Over 2.4 million searches happen every minute on Google. It’s often the first stop people make when they go online.

We search on Google daily for both personal and work needs, and often searching out the right information can take a lot of time if you have to sift through several irrelevant results.

One study by consulting firm, McKinsey, found that employees spend an average of 1.8 hours daily, or 9.3 hours each week, searching and gathering information. This can be a productivity sinkhole as more web results keep getting added to the internet every day.

One way you can save time on your personal and work-related searches is to learn some “secret” Google search tips. These help you narrow down your search results and improve productivity by helping you find the information you need faster.

Search a Specific Website on Google Using “site:”

Sometimes you need to find information on a specific website. For example, you might need to locate a government statistic that you know is out there but can’t seem to bring up on a general search.

You can use Google to search keywords on a specific website by using the “site” function.

In the search bar use the following:  site:(site url) (keyword)

This will bring up search results only for that one specific URL.

Find Flight Information Without Leaving Google

When you need to access flight information, you’re often on the go. Either getting ready to head to the airport or waiting for someone to arrive. Having to load multiple site pages in your browser can take valuable time. Instead, get your flight results directly from Google.

Just type in the flight number and the name of the airlines, and you’ll get a listing of flight information without having to click to another page. You can even tab to choose flight info for that same flight on different days.

Look for Document Types on Google Using “filetype:”

If you’ve just been tasked with coming up with a presentation on sustainable energy, it can be helpful to see what other people have done on the same subject.

Searching websites can give you a lot of details to sift through but searching for another PowerPoint presentation can provide you with even more insight into how others have distilled that information down into a presentation.

Google has a search function that allows you to search on a file type, so instead of webpages showing up in your results, files of the file type you searched will appear.

To use this function, type in the following: filetype:(type) (keyword)

In the case of wanting to find a PowerPoint on sustainable energy, you could use the following in the search bar: filetype:ppt sustainable energy.

All the results will be PPT presentations.

You can also use this function for other file types, such as:

  • DOC
  • PDF
  • XLS or XLSX
  • SVG
  • and more

Narrow Down Timeframe Using the Google “Tools” Link

One frustration is when you’re looking up something like a population or cybersecurity statistic and you end up with results that are too old to be relevant. You can spend valuable time paging through the search results, or you can tell Google what time frame you’d like to search.

To narrow your search results by a specific timeframe, do the following:

  • Enter your keyword and click to search.
  • Under the search bar, click the “Tools” link.
  • Click the “Any time” link.
  • Choose your timeframe.

You can choose from preset timeframes, like past hour or past year, or you can set a custom date range for your results.

Locate Similar Sites Using “related:”

When you’re researching a topic online, it’s often helpful to find similar websites to the one you are viewing. Seeing related sites can also be used if you’re trying to find a specific product or service online and want to do some comparison shopping.

Google can provide you with a list of related websites when you use the “related” function.

In your search bar, type the following: related:http://website.com

One more way that you can leverage this search tip is to look for competitors by entering your own website URL in the search.

Get Rid of Results You Don’t Want Using “-(keyword)”

Non-relevant results are one of the main timewasters of online searching. You have to page through results that have nothing to do with what you really want to find, just because they use a related keyword.

For example, say you were searching the Ruby Slipper Cafe in New Orleans. But in your search results, you keep getting pages related to the movie the Wizard of Oz. You could eliminate those irrelevant results by using the negative keyword function.

Just type: (keyword) -(keyword)

Basically, you are just putting a minus sign in front of a keyword that you want to exclude from your search. In the example above, you would type: ruby slippers -oz.

Looking for More Ways to Boost Productivity & Save Time? Searching on Google?

IT consultants aren’t just for large projects, we can also help you boost productivity in your everyday workflow to make your life easier.

In order for you to save a lot of time in searching information on Google, Take note of these tips!

CloudConsole understands the challenges of the employees and small businesses in time management. Focus on your business and we will take care of the IT. Send us an email at info@cloudconsole.ph.


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This Article has been Republished with Permission from The Technology Press.

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Technical Support Methods to Restore an Old PC http://cloudconsole.ph/technical-support-methods-to-restore-an-old-pc/ Fri, 03 Jun 2022 04:00:00 +0000 http://cloudconsole.ph/?p=4796 Purchasing a new computer is a big investment as well as investing in Technical Support Companies. Many small businesses and home PC owners end up struggling with older systems because they want to get as many years out of them as possible. Have you found yourself banging on your keyboard in frustration? Have you tried […]

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Purchasing a new computer is a big investment as well as investing in Technical Support Companies. Many small businesses and home PC owners end up struggling with older systems because they want to get as many years out of them as possible.

Have you found yourself banging on your keyboard in frustration? Have you tried every tip and trick you found online, only to still struggle with a slow PC? 

There are some promising upgrades you can do that will cost much less than the price of a new computer, while making your PC feel like new again. 

Here are some of the options you can try to improve the performance of an older computer.

Upgrade to a Solid-State Drive (SSD)

Prices for solid-state drives have come down quite a bit in the past few years, making them an affordable upgrade that can breathe life back into an older PC that might be slowing down.

Unlike hard disk drives (HDDs), SSDs do not have any moving parts and use a flash memory that allows for a quicker response time. You can improve your time to boot and your experience when searching files, opening applications, and other activities. 

Some of the advantages of upgrading your computer’s hard drive to SSD include:

  • SSD read/write speeds up to 2500 MB/second compared to HDD at up to 200 MB/second
  • SSD access time of 0.1ms as compared to HDD at 5.5-8.0ms
  • SSDs use between 2-5 watts of energy compared to HDD at 6-15 watts

Increase the RAM (Memory) – Needs Technical Support

One upgrade that is very low-cost and can mean a significant increase in performance is a memory upgrade. If your PC was one of the cheaper ones that only had 4GB of RAM when you bought it, you likely have trouble opening too many tabs in your browser or using any graphics-heavy program.

Upgrading your RAM, if your PC has available memory slots, to 8GB or 12GB can make it seem like you have an entirely new computer due to the big increase in speed.

Upgrade the Graphics Card

If you play computer games or work in any type of video, imaging, or 3D software, an outdated graphics card can ruin your experience. 

Instead of replacing your entire computer, just upgrading the graphics card to a more robust model can improve your PC’s performance and give you several more useful years from it.

Replace Your PC Cooling System

Heat is an enemy of your computer’s internal parts. If your cooling system is getting worn out and not working the way it should be, then excess heat can be building up inside your device.

When this happens things can get strange, with programs crashing or your system rebooting on its own.

If you suspect excess heat may be an issue, have your computer’s fan and cooling system checked out to see if it needs replacing.

Connect an External Monitor to a Laptop

If you’re working on a laptop and having a hard time multi-tasking due to limited screen real estate, consider getting an external monitor rather than replacing your entire PC.

Monitors are just a fraction of the cost of computers, and having a screen twice the size of the one on your laptop can make all the difference in the world and improve productivity due to the additional screen space.

Replace Your Keyboard

Older keywords can stick, lose keys, and have the writing rubbed off the keys, making it more difficult to tell a “prt screen” from a “delete” button. If the performance of your PC is hampered by a frustrating keyboard, an upgrade can be a very inexpensive way to improve your equipment.

Get an External Hard Drive

Computers can slow down and be more difficult to use when the hard drive fills up with data. Over the years, files build up, and many users never take the time to go through and delete those that are unnecessary.

Buying an external hard drive can allow you to offload files that may be slowing you down, while still keeping them easily accessible.

Another benefit of an external hard drive is that it’s portable and can easily be carried between home and work and used in both places.

Get a Professional Computer Tune-Up done by a Technical Support Representative

Those free PC cleaner tools you find online aren’t going to give you the type of tune-up that a professional IT provider can give. We will go through things like the Windows Registry, duplicate system files, internal errors, and more to clean up your system and remove all the “junk” that has built up over the years.

We can also do a maintenance check for things like failing parts, and provide expert guidance on your most impactful upgrade options. 

Get Technical Support Help in Improving Your Computer’s Performance Today!

Don’t struggle with an older PC! We can help you with cost-effective upgrade options that will fit your system and budget perfectly.

CloudConsole offers expert IT services for your office software, hardware, and any type of equipment like an Old PC. Focus on your business and we will take care of the IT. Contact us through our email info@cloudconsole.ph


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This Article has been Republished with Permission from The Technology Press.

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Cloud Storage Trends to Watch for in 2022 http://cloudconsole.ph/cloud-storage-trends-to-watch-for-in-2022/ Fri, 27 May 2022 04:00:00 +0000 http://cloudconsole.ph/?p=4802 One area of cloud computing that is used widely, but often isn’t as flashy as the software side is cloud storage. Storing files in the cloud to make them easily accessible and shareable from anywhere was one of the very first uses of the cloud that was adopted widely by many users. As advances like […]

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One area of cloud computing that is used widely, but often isn’t as flashy as the software side is cloud storage. Storing files in the cloud to make them easily accessible and shareable from anywhere was one of the very first uses of the cloud that was adopted widely by many users.

As advances like automation and AI come to other types of cloud services. Cloud services like team communications and business apps, cloud storage is not being left behind. The industry also continues to evolve to make storing data in the cloudless complex, more reliable, and better secured.

In 2021, Approximately 50% of companies are storing all their data in the cloud. This is an increase of 15% from just five years earlier. With today’s hybrid teams that may be working from home and be hundreds or thousands of miles away from co-workers. It’s important to centrally locate files in cloud systems that may access by everyone.

What can you expect to see in the cloud storage market this year? Here are some of the most interesting trends to keep an eye on.

1. Built-in Ransomware Defenses

No matter where you store the data, Ransomware may still have an impact on the data. Whether on a computer, server or in a cloud storage platform, this malware can encrypt the information and make it unreadable to the business that owns it.

In 2021, the average ransomware payment increased by 82%. Also, ransomware incidents rose 64% during the first half of the year. A survey of CISOs found that over the last 18 months, 98% of organizations suffered a cloud data breach.

To combat ransomware, you’ll begin seeing cloud storage services offering ransomware recovery protection. This involves sophisticated systems that can help prevent files from being encrypted by code as well as those that take a copy of files and store it securely away, so files can be restored at the click of a button.

With ransomware showing no sign of stopping, this is a welcome addition in the cloud storage arena.

2. “The Edge” Becomes More Key in Cloud Storage

One of the new buzzwords of the last few years has been “Edge” or “Edge computing”. This means bringing data applications and storage resources geographically closer to the user that needs to connect to them.

As reliance on cloud storage and other cloud applications has increased, so has the need to improve response times from user to server. When data must travel across large distances, it becomes more difficult to quickly and economically deliver the best user experience. Thus, cloud service providers have been moving to an Edge computing model.

What this means for you is better reliability and faster response when accessing or searching on files because your provider is going to work to provide your service from one of the company’s cloud servers that is geographically closer to your location.

For companies with offices spread out around a country or throughout the world, this means that you’ll want to keep service location in mind when signing up for cloud storage and have a discussion with the provider about distance and how Edge computing factors in.

3. Expect More Help from AI and Machine Learning

AI and machine learning are making just about every area of technology smarter. Microsoft Word and text message apps now predict what you might type to help you fill in the blanks and type faster. Programs like Photoshop can crop around a person in an image in seconds using AI.

AI is also going to become more prevalent in cloud storage this year. You can expect help with automatic organization of your files based on your cloud storage patterns. 

Look for features designed to eliminate manual or repetitive tasks to free up more time. This includes AI helping to automate things like provisioning, obtaining, and importing data (known as “ingesting”), managing data retention, and more.

4. Legacy Vendors Begin Offering More Cloud Options

2022 is going to bring more cloud storage options coming from legacy technology providers. For example, Hewlett-Packard Enterprise recently introduced a new Data Services Cloud Console, and Dell Technologies just announced a new APEX multi-cloud design that it is working on to improve the cloud ecosystem.

More cloud storage options mean you may need more help deciding which model will work best for you, as pricing will vary widely. You don’t want to end up with more storage than you need or be paying a lot for a smaller amount of space.

It pays to keep on top of new offerings and understand that every new cloud storage option might not be a fit for your organization’s specific data storage needs.

Get Help Optimizing Your Cloud Storage & Backup Environment

Your business data is what runs your company. It has to be keep securely in a way that’s accessible. Find out how we can help you optimize your cloud storage to improve cost efficiency.

CloudConsole provides professional IT services and consulting that follow global standards that could help your business data secure and accessible. Contact us at  info@cloudconsole.ph.


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This Article has been Republished with Permission from The Technology Press.

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The Most Helpful Features of Windows 11 http://cloudconsole.ph/the-most-helpful-features-of-windows-11/ Fri, 20 May 2022 04:00:00 +0000 http://cloudconsole.ph/?p=4718 Windows 11 has been out for a few months now, beginning rollout in October of 2021. It has been largely well-received and seen as stable with very few bugs noted. Windows 11 One of the reasons that Windows 11 has been welcomed with open arms for both home and business computer upgrades is that it […]

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Windows 11 has been out for a few months now, beginning rollout in October of 2021. It has been largely well-received and seen as stable with very few bugs noted. Windows 11

One of the reasons that Windows 11 has been welcomed with open arms for both home and business computer upgrades is that it isn’t a dramatic experience difference from Windows 10. The Windows 11 upgrade is focusing on helping users do tasks faster and easier.

Whether you upgrade to Windows 11 or not, We will go through several of the most helpful features below. These helpful features might make you want to upgrade sooner rather than later.

And if you have already upgraded your machine to Windows 11 or purchased a new PC with the OS installed, you’ll want to look over these features to make sure you haven’t been missing out on some productivity enhancers.

Snap Layouts for Windows 11

One of the challenges that tend to be universal across multiple users? Is the struggle with trying to work in more than one window at a time on your PC screen. You can end up spending time resizing the windows just right, then need to open a window to full size to reach a scroll bar and end up back at square one.

Many users will app-switch, meaning they switch between one app window that is fully open and another that isn’t. This is also time-consuming.

According to a study on user productivity, 56% of app users state that switching between apps makes it difficult to turn essential work done and it cost at least 30 minutes per day.

Enter… snap layouts in Windows 11.

This snap layout feature designs to solve this problem by providing the user with several options for window arrangements that snap windows into place. This view has a design so you can reach all scroll bars and menu items in a particular app window.

This is one of the most time-saving features of the new operating system and it’s very intuitive and easy to use.

Texting & Video Calls from Teams on the Desktop

If you’re one of those people that hates typing out texts on a tiny smartphone screen only to have it altered by a rogue auto-correction, then the new Teams integration in Windows 11 is going to be a welcome change.

Teams is now natively integrated on the taskbar, there is no application you need to install. Setup only takes a few minutes and involves you putting in your name and a mobile phone number.

Using the Microsoft Teams icon from the desktop, you can instantly begin connecting to people via SMS or video/audio chat. You can even share a screen during your meetings.

The Windows 11 – To Do Widget

One of the new features in Windows 11 that doesn’t look fully finished is the widgets panel. This feed has a few basic applications in it at the moment, and more are expected to come, which will make it even more useful.

This panel may see through an icon on the taskbar. The widget feed may be custom with local weather, traffic, news, and more will see on the taskbar.

One of the helpful features you can use right now is the To Do widget. It allows you to quickly create a task list and check off those tasks without having to open another application.

The widget can be added in seconds to your panel and can be quite a time-saver because of the easy access right from your desktop.

Streamlined Start/Search Menu

If you’re still using your file explorer to search for documents, you can save a lot of time by using the Start/Search menu instead. Click the Windows icon on the taskbar (which has now been moved to the middle instead of far left) and type your search keyword at the top.

This is a master search that will bring up documents, settings, applications, and even web pages. Searching using the Start Menu is faster than trying to find a file in the Explorer.

The newly streamlined interface also reduces the clutter of the old Windows Start Menu making it easier to get where you need to go.

Task View of Windows 11

Task view is the virtual desktop feature that has been introduced in Windows 10. This remains a very handy feature for separating the different areas of your work to stay focused.

You can use the task view icon on the taskbar to create a different virtual desktop with different open applications and documents. For example, you could keep your email open on one virtual desktop and then use another when you’re in a video call and sharing screen.

Get Help with a Smooth Upgrade to Windows 11

An upgrade of an entire company to a new OS can be time-consuming. Save time and skip any downtime by working with an IT professional to roll out a smooth upgrade and get users to have training on the new features.

Let CloudConsole assist your business when upgrading to newest technology that you deserve. Set an appointment with us! Send your email to info@cloudconsole.ph.


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This Article has been Republished with Permission from The Technology Press.

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8 Server Management Enhancement http://cloudconsole.ph/8-server-management-enhancement/ Fri, 13 May 2022 04:00:00 +0000 http://cloudconsole.ph/?p=4149 You may have the latest servers, but their efficiency can fall over time. Server Management Enhancement is key to optimizing your business operations. Numerous organizations rely on servers for various IT functions, such as applications, emails, hosting websites, and data storage.  Server management plays an important role in your business. Although many companies have turned […]

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You may have the latest servers, but their efficiency can fall over time. Server Management Enhancement is key to optimizing your business operations.

Numerous organizations rely on servers for various IT functions, such as applications, emails, hosting websites, and data storage.  Server management plays an important role in your business.

Although many companies have turned to cloud-based services using remote data centers, many enterprises still depend on in-house servers. As such, they need to ensure their devices remain in tip-top condition

That’s where server management comes into play. 

Managing your servers can streamline the performance of your team by allowing them to complete complex tasks faster. Plus, it can enable them to detect problems early on before they get out of hand and compromise your business. As a result, the risk of experiencing operational setbacks is drastically lower. 

But the only way to make the most of your server management is to perform it correctly. And to help you do so, this article will share nine tips on improving your server management. 

The Eight Tips to Enhance Server Management

Tip #1 – Mount the Servers Properly 

Small businesses often need to prioritize immediate concerns over long-term plans because they need to work on tight budgets. This is particularly evident in terms of server management. 

When you first set up your servers, it might be tempting to connect them near your workstations. However, this can harm your hardware. 

Mounting your servers in racks is a much better solution. It can shield them from accidents in high-traffic areas, tripping hazards, spills, and dirt. 

Furthermore, server racks can help keep the hardware safe by organizing it in an accessible area that facilitates management and cleaning. They also limit the exposure to regular wear and tear in the office. 

Another critical consideration is to plan for the future when installing your servers. 

When selecting a rack mount, be sure there’s enough room to expand your hardware. Unless your office is tiny, having half-empty racks is preferred to tearing them down and redesigning them a few years down the line. 

Tip #2 – Separate Your Servers from Your Main Area

Depending on the type of servers, they can get quite noisy when in operation. On top of that, they can comprise valuable hardware. So, you’ll want to separate them physically from the working premises. 

If you can’t afford a designated server room, invest in secure rack mounts with integrated sound reduction. 

Tip #3 – Take Care of Your Server Management Hardware

Hardware maintenance plays a pivotal role in server management. Without dependable hardware, your productivity can plunge. 

To avoid this scenario, you need to monitor the essential components of your server: 

  • CPU (Central Processing Unit) – Your CPU is the core of your servers, performing all calculations for running programs. You need to constantly monitor it to prevent overuse. If it operates near 100% of its power, your team members can’t carry out additional tasks due to slowdowns. It may require chip upgrades or performance tuning to alleviate the stress. 
  • RAM (Random Access Memory) – This is the working memory of your server, as it runs faster than hard disks. The more RAM you have, the higher the performance of your device. Closely monitor its usage and add more memory when it gets close to its full capacity. 
  • Hard drive – The hard drive is the permanent storage of your servers. It saves your data and programs, but its performance can diminish with overuse. Proper hard disk management entails keeping track of the available space, deleting unnecessary files, installing new drives, or including cloud-based solutions.

Tip #4 – Employ Frequent Cooling 

You expect your servers to perform fast, but the only way to ensure this is to provide optimal conditions. That said, you should primarily focus on cooling the servers. Excess heat can dramatically decrease their lifespan. 

The best practice here is to make sure your cooling device operates outside your building. 

Additionally, if you experience a power outage or central air doesn’t work at night, you need a cooling solution that can run on backup power.

Tip #5 – Manage and Maintain Your Software 

Software used for your server requires regular maintenance, too. The key is to perform regular updates and delete old software to enhance performance. Your servers will operate better, and there will be fewer vulnerabilities cybercriminals can exploit to access your network.

Tip #6 – Arrange the Wiring Neatly

The amount of wiring in your server setup can be overwhelming, especially if you have no technical experience. Sorting out the mess doesn’t only improve cleanliness, but it can also help boost the performance of your server viability for future upgrades. 

Keep in mind that whenever you’re removing, rearranging, or installing your cables, label and group them neatly. Doing so helps prevent clutter. 

Tip #7 – Pay Special Attention to Security

As previously mentioned, servers can be susceptible to cyberattacks. That’s why it’s crucial to maintain a secure system. Here’s what you should do: 

  • Install and update antivirus software. 
  • Repel unauthorized traffic with firewalls. 
  • Use robust access control software or sound password policies and instruct your users to change them regularly. 
  • Encrypt external networks and data storage. 
  • Incorporate SIEM (Security Information and Event Management) tools. 
  • Analyze and implement security logging measures to understand potential threats. 

Tip #8 – Back up Your Data

The final part of robust server management is backing up your data regularly. After all, loss of information can be disastrous, harming your reputation and losing your customers. 

Besides backing up server software and hardware, you should also have a backup for your power supply to prevent data losses during power outages. Moreover, you can integrate with various tools to expedite backups, recoveries, and status monitoring. 

Look for software that covers both your IT architecture and operating system. It needs to work across systems and applications you currently have or plan on installing. Additionally, it should diagnose server issues efficiently with powerful analytic capabilities. 

Server Management at Its Finest

Managing effective server operation involves several key considerations, from monitoring system temperature to updates and data backups. Even though this can be an arduous process, it’s integral to optimizing your server performance and eliminating security concerns. 

If you need help in optimum server management in your business, CloudConsole love to help you out.

Contact us at   info@cloudconsole.ph.


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This Article has been Republished with Permission from The Technology Press.

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Never Do These 5 Things on a Work Computer http://cloudconsole.ph/never-do-these-5-things-on-a-work-computer/ Thu, 05 May 2022 19:00:00 +0000 http://cloudconsole.ph/?p=4701 Whether you work remotely or in an office, the line between personal and work tasks can become blurred when running your work computer. Being much connected to your desktop PC is normal, because you’re in front of a computer most of your time during work. Over time, this can lead to doing personal things on […]

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Whether you work remotely or in an office, the line between personal and work tasks can become blurred when running your work computer.

Being much connected to your desktop PC is normal, because you’re in front of a computer most of your time during work.

Over time, this can lead to doing personal things on a work computer. At first, it might just be checking personal email while on a lunch break. As time goes by, some employees use their work computers just as much for personal reasons as work tasks.

According to the survey with 900 respondents of employees, The result obtain that only 30% said they never used their work PC for personal activities. The other 70% admitted to using their work computer for various personal reasons.

Some of the non-work-related things that people do on a work computer include:

  • Reading and sending personal email
  • Scanning news headlines
  • Shopping online
  • Online banking
  • Checking social media
  • Streaming music
  • Streaming videos/movies

It’s a bad idea to mix work and personal. No matter how much more convenient it is to use your work PC for a personal task during the day. Continuing to do this, may cause a data breach in your company or possibly lose your job.

Here are several things you should never do on your work PC.

1. Don’t Save Your Personal Passwords in the Browser using a Work Computer

Many people manage their passwords by allowing their browser to save and then auto-fill them. This can be convenient, but it’s not very secure should you lose access to that PC.

When the computer you use isn’t yours, it can be taken away at any time. It can be taken away for a number of reasons, such as an upgrade, repair, or during an unexpected termination.

If someone else accesses that device and you never signed out of the browser, that means they can leverage your passwords to access your cloud accounts.

Not all older PCs are stored in a storeroom somewhere or destroyed. Some companies will donate them to worthy causes. As a matter a fact, it could leave your passwords in the hands of a stranger. If the PC hasn’t been wiped properly, your password may store on the PC.

2. Don’t Store Personal Data

It’s easy to get in the habit of storing personal data on your work computer, especially if your home PC doesn’t have a lot of storage space. But this is a bad habit and leaves you wide open to a couple of major problems:

  • Loss of your files: If you lose access to the PC for any reason, your files can be lost forever.
  • Your personal files being company-accessible: Many companies have backups of employee devices to protect against data loss. So, those beach photos stored on your work PC that you’d rather not have anyone else see could be accessible company-wide because they’re captured in a backup process.

3. Avoid Visiting Sketchy Websites on a Work Computer

You should assume that any activity you are doing on a work device is being monitored and is accessible by your boss. Companies often have cybersecurity measures in place like DNS filtering that is designed to protect against phishing websites.

This same type of software can also send an alert should an employee be frequenting a sketchy website deemed dangerous to security (which many sketchy websites are).

You should never visit any website on your work computer that you wouldn’t be comfortable visiting with your boss looking over your shoulder.

4. Prohibit Friends or Family to Use a Work Computer

When you work remotely and your work computer is a permanent fixture in your home, it can be tempting to allow a friend or family member to use it if asked. Often, work PCs are more powerful than a typical home computer and may even have company-supplied software that someone wouldn’t purchase on their own.

But allowing anyone else to use your work computer could constitute a compliance breach of data protection regulations that your company needs to adhere to.

Also, the personal data of customers and other employees will be accessible by someone not authorize for the info, So can mean a stiff penalty.

Additionally, a child or friend not well-versed in cybersecurity could end up visiting a phishing site and infecting your work device, which in turn infects your company cloud storage, leaving you responsible for a breach.

At least 20% of companies have experienced a data breach during the pandemic due to a remote worker.

5. Don’t Turn off Company-Installed Apps like Backups and Antivirus

If you’re trying to get work done and a backup kicks in and slows your PC down to a crawl, it can be tempting to turn off the backup process. But this can leave the data on your computer unprotected and unrecoverable in the case of a hard drive crash or ransomware infection.

Company-installed apps are there for a reason and it’s usually for cybersecurity and business continuity. Installed apps must turned off at all times if not permitted by supervisor or Company’s IT Team.

How Secure Is Your Work Computer You Use to Work from Home?

Whether you’re working remotely and worried about causing a data breach or are a business owner with multiple remote team members to secure, device protection is important. Schedule a device security checkup today.

Should your company needs an IT Health Check to safeguard your employees assets, CloudConsole is a One-stop shop for expert IT services for your business, from hardware, networking, systems administration to resource and project management for anything IT related.

Schedule an appointment with us! Send us an email at  info@cloudconsole.ph


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This Article has been Republished with Permission from The Technology Press.

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How Technical Support Can Help in these 5 Cybersecurity Mistakes http://cloudconsole.ph/how-technical-support-can-help-in-these-cybersecurity-mistakes/ Fri, 29 Apr 2022 04:00:00 +0000 http://cloudconsole.ph/?p=4715 Technical Support is necessary since the global damage of cybercrime has risen to an average of $11 million USD per minute. 60% of small and mid-sized companies that have a data breach end up closing their doors within six months because they can’t afford the costs. The costs of falling victim to a cyberattack can […]

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Technical Support is necessary since the global damage of cybercrime has risen to an average of $11 million USD per minute.

60% of small and mid-sized companies that have a data breach end up closing their doors within six months because they can’t afford the costs. The costs of falling victim to a cyberattack can include loss of business, downtime/productivity losses, reparation costs for customers that have had data stolen, and more.

You may think that this means investing more in cybersecurity, and it is true that you need to have appropriate IT security safeguards in place (anti-malware, firewall, etc.). However, many of the most damaging breaches are due to common cybersecurity mistakes that companies and their employees make. This is where Technical Support come into play. With the help of a right IT Provider and IT Support, Companies may add an extra layer of security to their business.

According to the Sophos Threat Report of 2021, which looked at thousands of global data breaches, found that what it termed “everyday threats” were some of the most dangerous. A report stated “A lack of attention to one or more aspects of basic security hygiene has been found to be at the root cause of many of the most damaging attacks we’ve investigated.”

Is your company making a dangerous cybersecurity mistake that is leaving you at high risk for a data breach, cloud account takeover, or ransomware infection?

Here are several of the most common missteps when it comes to basic IT security best practices.

Not Implementing Multi-Factor Authentication (MFA)

Identity theft has become the top cause of data breaches around the world, according to IBM Security. Since most companies nowadays use cloud-based on their data and processes, login credentials hold the key to multiple types of attacks on company networks.

Not protecting your user logins with multi-factor authentication is a common mistake and one that leaves companies at a much higher risk of falling victim to a breach. Companies Technical Support Department should advise the management to implement the MFA as part of the new employees training/onboarding.

MFA reduces false sign-in attempts by an unbelievable 99.9%.

Ignoring the Use of Shadow IT with the help of Technical Support

Shadow IT is the cloud applications that employees used for business data that haven’t been approved and may not even be known about by a company. Prohibiting the use of Shadow IT without Technical Support is a must.

The Shadow IT use leaves companies at risk for several reasons:

  • The Data will probably use in a non-secure application
  • This Data is prohibiting the inclusion in company backup strategies
  • Those Data disappear if the employee leaves.
  • The company compliance requirement might not meet the app system

Employees often begin using apps on their own because they’re trying to fill a gap in their workflow and are unaware of the risks involved with using an app that hasn’t been vetted by their company’s IT team.

Cloud use policies in place is very important to have. This is for employees to spell out the applications that can and cannot used for work.

Companies may figure out that their IT Central department is inefficient. But for security Technical Support should give a high attention when it comes to the use of Shadow IT.

Thinking You’re Fine With Only an Antivirus Application without

Technical Support

No matter how small your business is, a simple antivirus application is not enough to keep you protected. In fact, many of today’s threats don’t use a malicious file at all.

Phishing emails will contain commands sent to legitimate PC systems that aren’t flagged as a virus or malware. Phishing also overwhelmingly uses links these days rather than file attachments to send users to malicious sites. The simple antivirus solutions may not detect those links.

You need to have a multi-layered strategy in place that includes things like:

  • Next-gen anti-malware (uses AI and machine learning)
  • Next-gen firewall
  • Email filtering
  • DNS filtering
  • Automated application and cloud security policies
  • Cloud access monitoring

Having a multi-layered security with the help of Technical Support in assisting may prevent the data breaches.

Not Having Device Management In Place and Technical Support

A majority of companies around the world have had employees working remotely from home since the pandemic, and they’re planning to keep it that way. However, remote employee devices such as smartphones for business are not the primary concern. Device management must accomplish.

If you’re not managing security or data access for all the endpoints (company and employee-owned) in your business, you’re at a higher risk of a data breach.

If you don’t have one already, it’s time to put a device management application in place, like Intune in Microsoft 365.

Ask help from your Technical Support team as they are the common persons who are knowledgeable for this.

Not Providing Adequate Training to Employees by Technical Support Representatives

About 95% of cybersecurity breaches are from human error. Too many companies don’t take the time to continually train their employees, and thus users haven’t developed the skills needed for a culture of good cybersecurity.

Throughout the year, Employee IT security awareness training should execute. This training should not just undertake yearly or during an onboarding process. The more you keep IT security front and center, the better equipped your team will be to identify phishing attacks and follow proper data handling procedures.

Some ways to give cybersecurity training into your company culture include:

  • Short training videos
  • IT security posters
  • Webinars
  • Team training sessions
  • Cybersecurity tips in company newsletters

When Did You Last Have an IT Check?

Don’t stay in the dark about your IT security unprotected. Schedule a cybersecurity check to uncover threat so they can be secured to reduce your risk.

To avoid these Cybersecurity mistakes, IT Companies that provides IT/Technical Support like CloudConsole understands the risk that may occur to your business.

CloudConsole offers expert IT services for your office Data protection. Focus on your business and we will take care of the IT. Call us today at  (632) 8231 2520 or send us an email info@cloudconsole.ph


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This Article has been Republished with Permission from The Technology Press.

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Phishing Attack Trends to Beware of in 2022 http://cloudconsole.ph/phishing-attack-trends-to-beware-of-in-2022/ Fri, 22 Apr 2022 04:00:00 +0000 http://cloudconsole.ph/?p=4704 75% of companies globally experienced phishing attacks. Phishing remains one of the biggest dangers to your business’s health and wellbeing. Phishing or Phishing Attack is the main delivery method for all types of cyberattacks. One phishing attack via email can be responsible for a company surrendering to ransomware and having to face costly downtime. It […]

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75% of companies globally experienced phishing attacks. Phishing remains one of the biggest dangers to your business’s health and wellbeing.

Phishing or Phishing Attack is the main delivery method for all types of cyberattacks.

One phishing attack via email can be responsible for a company surrendering to ransomware and having to face costly downtime. It can also lead a user to unknowingly give the credentials to a company email account. By that, the hacker uses company email account to send targeted attacks to customers.

Phishing attack takes advantage of human error, and some phishing emails use worldly tactics to fool the recipient into leak information or infecting a network with malware.

Mobile phishing threats increased by 161% in 2021.

Your best protection against the continuous attack of phishing include:

  • Email filtering
  • DNS filtering
  • Next-gen antivirus/anti-malware
  • Ongoing employee cybersecurity awareness training

In order to know what new phishing attack dangers will headed your way, proper training to your employees and upgraded IT Security should implement.

Here are some of the latest phishing trends that you need to watch out for in 2022.

Phishing Attack Increasingly Sent via Text Message

Fewer people are unsure of text messages than they are of unexpected email messages. Most phishing trainings are focusing more on email because it’s always been the most common.

But cybercrime entities are now taking advantage of the easy availability of mobile phone numbers that using text messaging to place phishing attacks. This type of phishing (called “smishing”) is growing in volume.

People are receiving more text messages now than they did in the past, due in large part to retailers and service businesses pushing their text updates for sales and delivery notices.

This makes it even easier for phishing via SMS to fake being a shipment notice and get a user to click on a shortened URL.

Phishing Attack via Business Email Compromise Is on the Rise

Ransomware has been a growing threat over the last few years largely because it’s been a big money-maker for the criminal groups that launch cyberattacks. A new up-and-coming form of attack is beginning to be quite profitable and thus is also growing.

Business email compromise (BEC) is on the rise and utilize by attackers to make money off things like gift card scams and fake wire transfer requests.

What makes BEC so dangerous (and profitable) is that when a criminal gains access to a business email account. Criminals can send very convincing phishing messages to employees, customers, and vendors of that company. The recipients will immediately trust the familiar email address, making these emails powerful weapons for cybercriminals.

Small Businesses Targeted More Frequently With Spear Phishing Attack

No matter how big or small the company is, hackers may still attack the business. Small businesses are targeted normally in cyberattacks. Small and Medium businesses tend to have less IT security than larger companies.

43% of all data breaches target small and mid-sized companies and 40% of small businesses that become victims of an attack experience at least eight hours of downtime as a result.

Spear phishing is a more dangerous form of phishing because it’s targeted and not general. It’s the type deployed in an attack using BEC.

It used to be that spear-phishing was used for larger companies because it takes more time to set up a targeted and tailored attack. However, as large criminal groups and state-sponsored hackers make their attacks more efficient, they’re able to more easily target anyone.

A result is small businesses receiving more tailored phishing attacks that are harder for their users to identify as a scam.

The Use of Initial Access Brokers to Make Attacks More Effective

We just discussed the fact that large criminal groups are continually optimizing their attacks to make them more effective. They treat cyberattacks like a business and work to make them more profitable all the time.

One way they are doing this is by using outside specialists called Initial Access Brokers. This is a specific type of hacker that only focuses on getting the initial breach into a network or company account.

The increasing use of these experts in their field makes phishing attacks even more dangerous and difficult for users to detect.

Business Impersonation Used More Often

As users, we tend to forget being smart by carefully scanning emails from unknown senders. Phishing attackers have increasingly used business impersonation. This is where a phishing email will come in looking like a legitimate email from a company that the user may know or even do business with.

Amazon is a common target of business impersonation, but it also happens with smaller companies as well. For example, there have been instances where website hosting companies have had client lists breached. Those companies sent emails impersonating the hosting company and asking the users to log in to an account to fix an urgent problem.

More business impersonation are using in phishing attacks. Mean users have to be suspicious of all emails, not just those from unknown senders.

Is Your Company Adequately Protected from Phishing Attacks?

It’s important to use a multi-layered strategy when it comes to defending against one of the biggest dangers to your business’s wellbeing. Start with a cybersecurity audit to review your current security posture and identify ways to improve.

CloudConsole, understands the threat that may occur to your business. As an IT Provider, we offer expert IT services for your office Data protection and additional layer of security. Schedule an appointment with us! or email us at   info@cloudconsole.ph.


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Mobile Phone Number Recycling? Take note of these steps! http://cloudconsole.ph/recycling-your-mobile-phone-number-take-note-of-these-steps/ Fri, 15 Apr 2022 02:00:00 +0000 http://cloudconsole.ph/?p=4697 It’s not unusual to change a mobile phone number from time to time. For example, when you move, you may want a number that is local to the area you just moved to. Companies also may end up recycling mobile numbers throughout their staff as people come and go. Improperly detaching mobile phone numbers from […]

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It’s not unusual to change a mobile phone number from time to time. For example, when you move, you may want a number that is local to the area you just moved to.

Companies also may end up recycling mobile numbers throughout their staff as people come and go.

Improperly detaching mobile phone numbers from all the accounts that have linked to old mobile phone number will result to be in danger. Open to identify theft, credit card fraud, and other crimes.

In a 2021 Princeton University study, it was found that 66% of mobile numbers listed as available by major mobile service providers were still connected to accounts on popular sites (Amazon, PayPal, etc.). 

Therefore, after the former owners had turned in the number, it was available for someone else to use when signing up for mobile service. The former owner’s accounts, will encounter breaching easily using that number.

Because our mobile numbers are connected to much of our online and offline life, it’s important to take certain steps to ensure that you don’t leave yourself at risk when recycling your phone number.

Change Your Mobile Phone Number for Online Accounts

We all generally have more online accounts than we immediately remember. The average person must juggle 100 passwords, and most of those passwords will be to a website or cloud app service of some kind.

The first thing you want to do is begin visiting your online accounts and cloud applications to update your mobile phone number. Many of these apps now use a text message to your number as a form of verification if you’ve lost your password.

You want to ensure any password reset messages go to you and not someone that has requested your old number for the express purpose of identity theft or account compromise.

Change Your Mobile Phone Number for Social Media Accounts

Technically, a social media account is also an online account, but many people think of them as a separate entity. When a baidu or LinkedIn account is compromised, The hacker often will send social phishing messages out to your friend connections to try to gain access to sensitive data or scam them out of money.

Make sure to change the phone number listed in your social media accounts. For example weixin messaging app. This app are using a mobile number to connect. Make sure to follow their instructions on changing your number so your communications will remain secure.

Change Your Mobile Phone Number for Service Providers That Send You Texts

Text messaging is beginning to replace email for many types of communications. This includes things like shipping notices, confirmations of payments from utility companies, appointment reminders, and sale notices from retailers.

This puts you more at risk if you change your mobile number because the texts you receive from various service providers can be used for identity theft.

Make sure to connect with any services you use that contact you by calling or texting your mobile number to update your information. These offline services could be a:

  • Plumbing or HVAC company
  • Dentist or doctor’s office
  • Pharmacy
  • Local retailer
  • Utility company

Double Check All Your Multi-Factor Authentication Prompts

Wanna know one of the big dangers of having a stranger able to receive your text messages? Is that they could have access to your codes for multi-factor authentication (MFA).

To help prevent an account breaching, MFA could help safeguard the account. In that said, Even if the perpetrator has your username and password. But if the criminal gets the MFA codes sent to your old number it’s risky. They can easily get in and change your password, locking you out of your own account.

As the process goes through in updating mobile numbers in online accounts don’t forget this. Double-check the MFA prompt for any that use this form of authentication security. Confirming the properly update/change, send a message to a new number.

Review Your Text Message History for Anything You’ve Missed

Inevitably, there will be online accounts or service providers that you’ve missed. For example, that place you always order flowers every year but never visit at other times.

Scroll through your text message history to find any other accounts that you may have forgotten to update.

Text Friends, Family & Colleagues from the New Mobile Phone Number

After managing your online security, avoiding your family, friends, and colleagues by accidentally texting your old number is very important. This can happen in both one-on-one and group SMS chats.

Send a text message from your new number asking them to immediately update your contact. Next go the additional step by asking them to delete any messages that used your old phone number. This can help prevent them from accidentally grabbing that message. Instead of your new one when texting you in the future.

How Secure Is Your Mobile Device?

Continuos attacks of malware and phishing on mobile devices are increasing. What about your device? Is this secured properly? Don’t leave yourself at risk, request a mobile security check to protect your personal data and identity.

CloudConsole, provides professional IT services and consulting that follow global standards. Schedule an IT Health Check now! Email us at  info@cloudconsole.ph.


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